Mayaba Virtual Assistance
Frequently Asked Questions

Everything You Need to Know

We've answered some of the most common questions about our virtual assistant services. If you can't find what you're looking for, we'd be happy to help.

I provide administrative, operational, and business support tailored to your needs. Services may include:

  • Email and calendar management
  • Data entry and document formatting
  • Customer support
  • Travel planning
  • Meeting scheduling
  • Internet research
  • CRM updates
  • Project coordination
  • File management

I can also customize my services based on your business requirements.

I work with entrepreneurs, startups, small businesses, coaches, consultants, real estate professionals, e-commerce businesses, and other service-based companies. I'm also open to learning industry-specific processes.

I adapt to your preferred communication channels, including:

  • Email
  • Slack
  • Microsoft Teams
  • Zoom
  • Google Meet
  • WhatsApp (if appropriate)

I provide regular updates so you're always informed about task progress.

My standard working hours are 09:00 AM to 16:00 PM (GMT). For ongoing clients, we establish a schedule that works best for both of us.

Yes. I can overlap with your business hours when needed.

I offer flexible pricing options, including:

  • Hourly rates
  • Monthly packages
  • Project-based pricing

We'll choose the option that best fits the workload and budget.

It depends on the service package. Some clients need just a few hours per month, while others prefer ongoing weekly support.

For hourly work, I use time-tracking software and provide transparent reports so you know exactly how the hours are spent.

For the past 20 years of administration and customer service experience, I have worked in office based roles supporting businesses with administrative tasks, organization, communication, and workflow management. I'm committed to delivering reliable, efficient, and confidential support while continuously improving my skills. The duties/tasks I’ve performed over the years have all been things I’ve taken pride in as I’m a big advocate of putting 110% into any job given.

I'm experienced with a wide range of business software, including:

  • Google Workspace
  • Microsoft Office
  • Canva
  • Trello
  • Asana
  • ClickUp
  • Notion
  • Slack
  • Zoom
  • Calendly
  • CRM Platforms
  • Google Drive

I'm also comfortable learning new software quickly.

Depending on my availability, I can often begin within a few days after discussing your requirements and finalizing our agreement.

Client confidentiality is a top priority. I treat all information as strictly confidential and am happy to sign a Non-Disclosure Agreement (NDA) if required.

Yes. I recommend using secure password management tools such as 1Password or LastPass, allowing you to securely share access without revealing your passwords.

Just ask. If it's within my skill set, I'll gladly help. If not, I'll let you know honestly and may suggest alternative solutions or specialists.

The process is simple:

  1. Schedule a discovery call.
  2. Discuss your business needs and goals.
  3. Receive a proposal or service package.
  4. Complete the onboarding process.
  5. Begin working together.

I prioritize tasks based on deadlines, urgency, and business impact. I'll work with you to establish priorities and communicate proactively if timelines need adjusting.

Yes. Once expectations and processes are established, I work independently while keeping you informed through regular updates and check-ins.

That's perfectly fine. Many clients hire a virtual assistant on an as-needed basis for busy periods, special projects, or seasonal workloads.

Hiring a virtual assistant allows you to:

  • Save on overhead costs
  • Scale support as your business grows
  • Pay only for the time or services you need
  • Delegate routine tasks so you can focus on strategic work

You can expect more organized operations, improved productivity, timely task completion, and more time to focus on growing your business. My goal is to become a dependable extension of your team.

I believe in clear communication, reliability, attention to detail, and delivering high-quality work. My goal is to make your day easier by taking ownership of delegated tasks so you can focus on what matters most in your business.

Still have a question?

We'd love to discuss your requirements and help you find the right virtual assistant support.